For the most efficient document management (and for more efficient document assembly), you should store your source clauses and forms in well organized folders and sub-folders. That should make retrieving your clauses and documents as logical as possible. We also recommend that you name your clauses using the prefix/suffix naming style. That way you can instantly recall a clause simply by typing its name and pressing Alt-G beside it.
But some documents and clauses don’t fall into a specific category. They are too general in nature.
•Standard cover letters, non-subject specific correspondence, etc. cannot be readily categorized by topic (other than "General.")
•Addresses and phone numbers don’t neatly fall into ‘subject areas’ either. These are, however, items to which you may wish instant access.
•Despite their general nature, you still want to be able to have instant "<Alt-G>" (mouseless recall) access to these kinds of document assembly elements.
For such a need, consider lumping those items together under a single folder. Perhaps call it "General Office Forms." And then designate that folder as your "SuperBook." That way, if Pathagoras cannot find the term you seek via mouseless recall in a subject specific location (as indicated by a prefix), it will look into the SuperBook to see if it is there.
You do not have to use the prefix/suffix naming conventions in order for Pathagoras to look in the ‘Super’ locations for the requested document. Assuming that there is not a better place for the document or term to be saved, store the item in one of the SuperBooks.
NOTE: Some of the mouseless assembly ‘issues’ can be resolved by judicious use of the 'SuperFolder' and 'SuperGlossary' tools. Some users may be tempted to store all documents inside a SuperFolder. Resist that temptation. The 'SuperFolder' and the 'SuperGlossary' are intended to store office-level standard text, not subject specific text.
See SuperBooks for the details.