Activate Pathagoras' plain-vanilla numbering system by pressing <Alt-N>. A series of drop-down menus will appear at the top of the screen. You will also be given the option to assign <Alt-1> thru <Alt-9> as trigger keys representing levels in your numbering scheme.


Click to enlarge.

Plain Vanilla Numbering Toolbar, before selections


(1)   Make selections as to emphasis, leading and trailing spaces and the type of numbering ('plain', outline and legal) from the 4 drop-down menus that are displayed.

redarrow‘Help’ screens are provided at the bottom of each drop down list for assistance.

Click to enlarge.

All selections except outline 'Level' have been made.


(2)   Place the cursor at the beginning of the first line/paragraph to be numbered. Press <Alt-1> (or the Insert/Repeat button) for the first level of numbering.

(3)   Place your cursor at the beginning of the second line/paragraph to be numbered.  If this paragraph is a sub-division of the above paragraph, press <Alt-2> (or press Level 2 from the Level menu). If it is the same level as the first paragraph, press <Alt-1> or the Insert/Repeat button.  Continue pattern through the whole document/glossary. If you make a level (or other) mistake, just choose the appropriate parameters and repress the trigger key.

(4)   Re-start numbering from “1” (or “I” or “A”, as appropriate) by clicking <ReSet to 1> at the bottom of the ‘Level’ drop down list.

(5)   Close the numbering menu by pressing the <Close> button.


redarrowNumbering can stay open constantly. You can save and recall numbering styles. The last style is ‘sticky’ and will be reapplied when you exit and then return to Word.

redarrowAs you are numbering paragraphs in a glossary or in documents that are the building blocks for documents-to-be-assembled, the ‘automatic’ numbers that appear before each paragraph will not necessarily be the numbers that ultimately will appear in the final document.

For example, let's say you have 5 variations of a certain clause, only one of which will be called into the assembled document. As you number the paragraphs in a glossary, they might show with paragraph numbers 10, 11, 12, 13, 14 and 15, respectively. You know that these numbers will not be appropriate for the final document.  Not to worry. When you call in one of those paragraphs during the document assembly process, it will automatically bear the proper number. And previous and subsequent paragraphs will also bear their proper sequential numbers.