No document assembly system is complete without an efficient means by which it can identify
Definition: 'Variables' are place holders strategically placed throughout your document. After a document is prepared for a specific client or customer, the variables will be replaced with personal data. See Variables.
After you have 'assembled' a document (calling in the desired blocks of text, making your multiple choice decisions and deleting those text sections that are not relevant to your client's need), the remaining bracketed [variables] will need to replaced with personal values (names, addresses, quantities, colors, etc.) to reflect the objectives of the writer and the needs of the client/customer.
The primary 'variable replacement' tool in Pathagoras is the ‘InstantDatabase’ (‘IDB’) module. The IDB screen is displayed by pressing the keyboard hot-key combination <Alt-D>.
(A second variable replacement tool exists. We call it GotForms? It is discussed in a separate section in this manual. GotForms? is activated by pressing the hot-key combination <Alt-S>. It is a less frequently used tool, but you should be familiar with it in case it fills a need.)
Click the button in the menu bar to read more about the Instant Database.