You can ask Pathagoras to automatically scan your documents for any bracketed variables immediately upon the display of the Instant Database screen.
To tell Pathagoras to automatically scan your documents for any bracketed variables.
1.Display the Instant Database screen (typically, press <Alt-D>.
2.Click the red Power Tools button.
3.Check the AutoScan check-box.
While it saves you a click of the Scan button, it is probably best not to activate (or keep activated) this feature once you have begun to accumulate a significant number of client/customer records. The scan triggered by AutoScan initially scans the underlying document regardless of your intent to call an Existing Record. And if the document is a big one with lots of variables, you will have wasted quite a few seconds before you are presented the opportunity to recall a record.. If you have not enabled AutoScan, you still have the option to Scan, but are not forced into it.