Glossary from 'Painted' Document

There is not a 'right' way to create a glossary. Other sections described several techniques. Here is one that derived from a user who saw the 'apparent' structure of a glossary, but who missed the bookmarks as an essential element.

This user observed that a typical Pathagoras glossary had this structure for each term:

 

RedLine (a single word representing the term name1)

Blue Line (one or more words representing the subject of term1)

Body Text 1. User designed, with as much or as little formatting as desired. Body text can be as short as a single word, or long as desired. It can be multiple paragraphs; can contain bullets and automatic paragraph numbers, headings, anything!

 

RedLine (a single word representing the term name2)

Blue Line (one or more words representing the subject of term2)

Body Text 2. User designed, with as much or as little formatting as desired. Body text can be as short as a single word, or long as desired. It can be multiple paragraphs; can contain bullets and automatic paragraph numbers, headings, anything!

 

. . . .  and so on.

 

No spaces exist between the red and blue lines or between the blue line and the first line of the 'body text'.

However, without bookmarks, the text is not (yet) a glossary.

To convert the painted document to a glossary, only a couple of steps more are needed:

 

1.Make sure that the glossary term names are valid bookmark names. The term must start with a letter and only letters and numbers can be used for the rest of the name. No spaces or special characters allowed, except underscores ('_') are 'legal'.

2.Save the document with the name 'Glossary' as the last word in the name (e.g., Will Clauses Glossary.docx").

3.Follow one of these two methods to add the bookmarks.

i.From the Pathagoras Features List, click Editing Tools | Glossary Floating Toolbar. From the Other Actions list in that Toolbar, click Create Glossary from Painted Document:

Glossary Floating Toolbar        

ii.From the Pathagoras Features List, click Editing Tools | Glossary Tools. Click the Conversion tab and click the Multicolored (red and blue, of course) button that reads "Covert Painted Document to Glossary."

 

4. It takes only a few seconds to add the bookmarks. The bookmarks will surround the body text, and will bear the names of the red text. Your glossary is ready to go!