Pathagoras Help System

Disassembly

Disassembly

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Disassembly

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The Final Step--Disassembly

   After you have a Master Document with which you are happy, you are now ready to disassemble it. The Document Disassembly Menu is  found under Authoring/Editing Tools | Clause Creation Tools

Click to enlarge.

   Clicking the Document 'Dis'-assembly button presents this menu:

Click to enlarge.

 

   The Introduction/Instructions available in the first two menu items provide helpful additional guidance on the process of deconstructing your source documents into building blocks of text. They essentially repeat what you have read in this Manual.

   Click the "Instant Book" selection.

   On the resulting screen, you will be able to select whether you want the new book to be a 'folder' or a 'glossary'.

   Pathagoras will then ask a series of questions for you to answer:

“What name do you want to give to your book?”  Any name will do, but it should be meaningful to you. If you are creating a glossary, must end with the word “glossary” (not case sensitive; spaces in the name are fine).
“Where do you want the new book to be saved?” (The default is the directory from which the original document came. Or you can navigate to a new folder.)
"What prefix do you want to use?" (Pathagoras will use its standard prefix/suffix naming style when it names the various clauses for you. Provide a two to four character prefix. We suggest a prefix that is meaningful and which will help you and others to remember the types of clauses saved in the book. For example, a book of will clauses might start with the prefix ‘will’.)    

In creating your clauses, Pathagoras will assign names using the prefix/suffix style of naming. This has distinct advantages, especially if you wish to recall of term from the editing screen. See Prefix/Suffix Naming Style. Don't worry that the prefix/suffix style name may initially be meaningless to you. You will be adding a 'Subject’ to each clause so that you can readily tell the import of the term. This way, you have the best of both worlds.

"What is the number for the first clause?"  The default is ‘100.’ (Continuing with the above example, the first clause ultimately will be named ‘will100’.)
"What numerical increment between clause numbers do you want to use?"  (Default is 10. This allows Pathagoras to automatically number the clauses for you, yet leaves room for you to add your own clauses.)

   Once all the questions are answered and you direct the program to proceed, Pathagoras will quickly search out the designated special marker. Following the rules you provided, Pathagoras assigns the appropriate names to each new document or glossary term.

   When Instant Book finishes disassembling your document, Pathagoras will ask you if you want it to automatically shelve  the newly created book in the first available slot in the active Document Assembly library. You should typically say 'Yes,' but can defer this step. If you want to attach the book to another library, you will be given that option as well.

    After the book is created, Pathagoras will then

(1) offer to generate a helpful instruction guide on how to 'perfect' the book for most efficient use in your office. If this is your first time, do print and read the instructions. They will not be repeated here.

(2) offer to help you to complete the assignment of ‘Subjects’ for each term. For the latter, Pathagoras will scan the first line of each term. If the first line (or first words of the line) are in bold, italics, underlined or all ‘caps,’ Pathagoras will propose those words as the term’s subject. (The ‘subject’ is what appears next to the term’s name in the document assembly screen, in dropdown lists, in the various printouts that you can generate, and other places where you need a full description, not the prefix/suffix 'formal’ name.

Now Test

   If you took advantage of the 'automatic shelving' offer described immediately above, you can test your new book by pressing the Document Assembly button. You will see your new book in the library. Double click on the option circle to display your new clauses onto the Clause Selection Screen. Select the clauses you want to assemble and press Next>>.

   With the above steps completed, you now have a fully functional ‘book.’ You can easily add more terms to the book using Pathagoras 'highlight & add’ routine: Highlight the text you want to add and press <Alt-G>. The Term Works! screen will appear. Give the new term a name and a subject and then click the Add Term button. Select the book into which you want the term saved, and it is quickly done for you. Using other tools (including ordinary Word 'copy and paste’ tools, you can further augment and refine the book to create a powerful, yet easy to modify and easy to understand document assembly system.


See Other Document 'Disassembly' tools

Bulk Add

Highlight & Add (Term Works!)

SaveSmart

Manually add new terms

The Quickest Glossary Ever