Pathagoras Help System

Cross-References

Cross-References

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Cross-References

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   If you are writing a long document, you may want to include references from one part to another. Perhaps it is a definition and you want, at the top of the document a line to read "Child, as defined in on page # (or in paragraph #) of this document". Since you don't know precisely where the specific page or paragraph number will be in any particular future document, you will want to insert a cross-reference to be able to return that value after a document is assembled and edited. You can avoid having to manually update pagination, headings or figure numbers by using Word’s 'cross-reference' feature. When called, Word will insert a code at the referenced paragraph and a hyperlink at the referencing text.

   Pathagoras works well with cross-references. (The ability of Word to track a reference in one paragraph to another paragraph and even though the physical location (and therefore the paragraph number) may very from document to document, to return the proper reference in the final document.

   This is true even though the document containing the original cross-references has been disassembled and the presumably re-assembled into a new document. Despite the fact that the documents are no longer stored in the referenced and the referencing documents, when they are put back together, the two can be 'reconnected' easily

   Okay, but what about if no cross-reference ever existed, but now I want to create a cross-reference from paragraph A (assembled first in my document selection) to a paragraph that I will assemble later on in the document. Not a problem. However, in order to create the cross-reference, the clauses need to be in the same document at least temporarily. Here is what we suggest.

1.Display the document containing the referencing text. (The one where you want to complete  paragraph or page #.) Well call this document 1.
2.Next, display the document containing the referenced text. We'll call this document 2. Copy and paste that text of document 2 into document 1.
3.Create the reference. If you don't know how to create the cross-reference, do a Google search on "Word Cross-reference" and you will find lots of articles on the topic.
4.A hidden code was added to the referenced text (it resides in the pilcrow character that marks the end of the paragraph). A hyperlink was also added to the referencing text containing a reference. Highlight and cut (to delete it) the referenced text and paste it back into the original document 2. Save the modified document 2. (It is the same text, with the addition of the cross-reference code.
5.Save document 1. It is the same, with the addition of the hyperlink.

Now, when you call in both document 1 and document 2 into an assembled document (regardless of the order or the 'distance' between the two documents, the cross reference pieces are in the new document. After assembly, Pathagoras will detect these pieces and present to you a button to click to update the cross-reference locations.

cross-reference