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Variables

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Definition: A 'variable' is a holding place in a document where a personal or other value will go in the final version.

 

Pathagoras On Cloud variables: In competitive programs, variables are fields linked to records in an existing database. You have to pre-create a database in order to insert variables into your document. Then you have to place fields or other coding in your document to link your document to your database.

 

   Not so with Pathagoras. Pathagoras uses plain text (i.e., no fields) to identify variables. Your variables reside on then face of your document and do not need to be linked to anything. Nothing must be 'pre-created' in order to place variables in your document.

 

   Our 'Instant Database' reads what is in your documents, and creates your database records automatically. So you can (and should) create your documents first, and add variables as you see fit. Pathagoras adapts to what you have created. As more variables are added (as you are editing the same document or created new ones), those new variables are automatically added to the data record. The data can be reused innumerable times for any document that exists or that you create anew.

 

Create a variable:

 

   Simply enclose an appropriate word or clause within square brackets. E.g.,

 

[Client Name] [Client Address] [Child@1 Name] [Street Address of Business].

 

tipAny text you want to use as the name for your variable is fine, but you should limit the variable name to no more than 40 characters. More than that is just hard for the end user to process.

tipThe style of the variable (font, size, case and emphasis) in your source text controls how the variable will be replaced by Pathagoras. Therefore, type each variable in the same style you want it in the final product. So, if you want the client's name to appear in all caps and bold, in location A, and upper and lower, italics, in location B, you should type it [CLIENT NAME] in location A and [Client Name] in location B.

 

Multiple Choice Variables: A multiple choice variable is just a simple variable with the choices are separated by slashes. So, [chocolate/vanilla/Rocky Road] is a multiple choice variable. When Pathagoras encounters a multiple choice variable, it will display the choice in drop list style. Drop down the list, select a value and you are done.

 

Replacing variables with personal text: See the Instant Database section of this Manual to learn how to quickly replace variables with your client or customer's personal information.

 

Number and Gender consistency: See the !Groups! section of this Manual to learn the easy steps to insure number and gender consistency within groups of variables.