Administrative text: Those portions of Options and Optional text blocks that contain the command terms, the (optional) !groupnames!, and the (optional) prompts. Administrative text will always be removed from the final product, regardless of any 'keep' or 'delete' decisions made. The end of 'administrative text' is denoted by an asterisk.
'Document assembly' is the process by which an operator creates an entire document from a variety of component parts and then personalizes that document to meet the needs of the intended recipient.
Included within the scope of the term 'document assembly' are the means by which the source clauses are:
Document Disassembly: This is the process of deconstructing a document into component parts. The result is 'building blocks' of text that can later be reassembled. Any block can be easily duplicated and modified and saved with a new name,thereby providing alternatives and variations of the same basic text. The ultimate goal is to provide a reasonably large variety of available terms so that finely tailored initial draft can be created quickly and accurately.
!Group!: Pathagoras' simple and intuitive tool that allows related (i.e., with same groupname) variables and conditional text blocks to automatically change in tandem with each other member of the group.
Plain Text: Pathagoras On Cloud uses a plain text approach to document markups. By this we refer simply to the structure of variables and conditional text blocks contained within a source clause. 'Plain text' means that text that is input using only characters from the keyboard.
It also means 'facially observable' in the document at the location where any document automation will occur. You don't have to look 'behind' the page or into another program to see the essential elements. Being such, you can instantly 'read' from the face of the document how it will 'behave'.
'Plain text' also means that you can edit your source documents from any device whether Pathagoras is running or not. You may not be able to test the document without Pathagoras, but uploading and downloading source text is not dependent upon any program operations. No other product can make this claim.
'Plain-text' does not in any regards mean unformatted text. To the contrary, all formatting characteristics -- fonts, styles, bold, italics, indents, automatic numbering sequences etc. -- are fully preserved by the program.)
Optional Text: Keep it or delete it text. Fully discussed beginning at this link.
Options Text: Multiple choice text. Select the text you want to keep, the other choices will be deleted. Fully discussed beginning at this link.
'Pathagorizing' (more accurately: 'neutering,' but we like our term better) is the process of preparing a document for use within the Pathagoras document assembly system. The process includes removing personal information from the original text and designating variables and optional text blocks which will be processed automatically by Pathagoras at document assembly time.
•The goal of 'Pathagorizing' is to make all clauses 'neutral' so that, after you bring it to the screen during a document assembly session, you can quickly and accurately personalize it for the specific client. You can replace names, addresses, and the like, but you can also provide proper number and gender pronouns (he/she/it/they; his/hers/its/theirs; etc.)
•The more neutral the document, the lower the chances will be that you will have a noun, pronoun or verb that is inappropriate in the context, or that you will accidentally leave and inappropriate name in a document.
Personalizing a document: The process of replacing bracketed variables created in a source document with 'personal text.' The Instant Database module (Alt-D) is invoked to display all document variables. They will be shown in the left column of that screen. The right side is used to provide the personal information.
Processing a document: This term describes the handling conditional text within the selected or assembled document. Processing typically precedes 'Personalizing' (discussed in the immediately preceding paragraph. The end result of a 'processed document is a perfect 'rough draft' of the document. Such draft contains the appropriate text, with all options and optional text block questions answered. (You would want to 'process' the document first to rid the document of unnecessary text, including unnecessary variables.)
Source clause: A 'source' clause is the 'original' version of your text that contains variables and conditional text block. You start with a copy of a source clause(s) when assembling a document for a customer or client.
Variable: A 'variable' is a place holder for personal data. You should strategically place variables within your source clauses where you want that data to appear. Consequently, those variables will also appear in the first draft of any newly assembled document. See Variables.