PATHAGORAS^™ Users' Guide, Part 7

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Miscellaneous Features

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     Hint:  Note the 'hot-key' assignments for many of the element. By pressing Alt-P (to drop down the menu) followed by the appropriate hot-key(s) as indicated by the underlined letter, you can trigger the desired action without a mouse. The exceptions are <Get> which is triggered by 'Alt-G'. and <Instant Database>, triggered by pressing 'Alt-D'.)

     Below is a description of each element of the Pathagoras drop-down menu:

    <Main Menu> The Pathagoras Main Menu screen is shown below. It is a primary 'jumping off point for all Pathagoras functions, but you may find that you will rarely use it after you intiation into the program. Most Pathagoras features can be accessed through faster methods from the keyboard, the icons in the toolbar or from the drop-down menu. Be sure to check out the "Next Step" and the Help Systems/Tutorials tabs.

   <Instant Database> This feature is fully discussed on other pages on this site. Click here to read about this most useful component of the Pathagoras suite. (To return to this point after viewing, close the new window.)

    <Got Forms?> Create variables simply by surrounding text (any text) with brackets. Replace those variables with this powerful forms completer. Fully discussed at this link.

 on , This feature takes advantage of the prefix/suffix naming conventions (e.g., wil100, wil110, wil120 etc.) discussed in Part 4.  Assume you have a library of documents or terms in a glossary that follow the prefix/suffix naming style like in the above example. To assemble a document using a selection of terms from the 'library,' simply type the suffixes (the numbers only) down the left edge of a Word document. Just beneath the last entry, type: "{prefix}.list" (no quotes; {prefix} represents the prefix associated with the library and which was assigned as such in the Document Assembly profiles (in this case, the prefix would be 'will'); followed by a period, followed by the the word 'list'.) Click here for a more detailed discussion and example. 

<Glossary Functions> See Part 5 of this Users' Guide for complete information and instruction on how to create, edit and use Glossaries.

<TermWorks> Adding text to your clause libraries is managed through the TermWorks module and screen. You can manually display this screen via the drop down menu or more quickly display it by pressing <Alt-G> after highlighting text.  This is why we can claim that adding text to a library is a simple matter of 'Highlight & Add." Click here for more information.

<Glossary Tools> More sophisticated functions involving glossaries. Combine glossaries, break a glossary into two separate glossaries. Import a folder of clauses into a glossary. Check this one out.

<Document Assembly Settings> Discussed in Part 4 of this Users' Guide

<Database Search and <Database Functions> Discussed in Part 6 of this Users' Guide.

<Utilities/Settings> Primary and alternative access to many program features. Click individual tabs for more information.

<Professor Pathagoras>  An interactive training tutorial. Discussed at  this link.

Other Functions of Pathagoras (Found under editing tools)
    'Plain-vanilla' Automatic Paragraph Numbering
    Sometime Word's native paragraph numbering routine returns values and formatting that are unpredicted and unpredictable. Trying to correct the result can be frustrating and unsuccessful.

    Sometimes Word's numbering routine works well on one computer, but returns different results when you work on the same document on a different computer.

    Pathagoras provides what it calls a 'plain-vanillla' system for numbering paragraphs.  The system converts the paragraph to normal text (affirmatively deleting heading and paragraph numbering information inserted by Word in its hidden and untouchable code fashion. Pathagoras then inserts an appropriate, and visible and readily viewable paragraph numbering field as designated from the numbering menu. The parameters from which you can choose include (a) numbering style ('plain' (7 varieties of plain), outline (2 varieties),  or legal) (b) emphasis (bold, italic), (c) level (1 thru 9) and (d) spacing before and after the number. 

    Access Pathagoras' numbering system in one of two ways.
                 a. The easiest is <Alt-N>.
                 b. The long way is Pathagoras|Utilities/Settings|Editing Tools|Number. 

Here are the remaining steps:

   (1)   Whichever access method you choose, when you fire that trigger key/button, you will be asked if you want to assign <Alt-1> thru <Alt-9> as trigger keys representing levels in your numbering scheme. I cannot imagine a situation where you would not say 'Yes,' but I provide you the option anyway.

    (2)  Make your selections as to emphasis, leading and trailing spaces and the type of numbering ('plain', outline and legal) from the new menus that you will see displayed in the menubar area.

    (3)  Place your cursor at the beginning of the first line/paragraph that you want to number. Then Press <Alt-1> (or the Insert/Repeat button) for the first level of numbering. 

     (4) Place your cursor at the beginning of the second line/paragraph you want to number. If this paragraph is a sub-division of the above paragraph, press <Alt-2> (or press Level 2 from the Level menu). If it is the same level as the first paragraph, press <Alt-1> or the Insert/Repeat button,.

     (5) Continue through the whole document/glosssary. If you make a level (or other) mistake, just go back to the line that needs correcting.  The previous number and spacing will be erased and replaced by the new numbering style.

     (6) You can re-start numbering from “1” (or “I” or “A”, as appropriate) by pressing the “ReSet to 1” button.

     (7) Close the numbering menu by pressing the ‘Close’ button.

       Remember, as you are numbering the paragraph in a glossary, the numbers that appear before each paragraph will not necessarily be the numbers that ultimately will appear in the final document. For example, let's say you have 5 variations of a certain clause, only one of which will be called into the assembled document. As you number the paragraphs in glossary, they might show with paragraph numbers 10, 11, 12, 13, 14 and 15, respectively, numbers that you know will not be appropriate for the final document.  Not to worry. When you call in one of those paragraphs during the document assembly process, it will automatically bear the proper number. And previous and subsequent paragraphs will also bear their proper sequential numbers.

All other operational buttons have previously been discussed on other pages of this e-manual.