PATHAGORAS^™ Users' Guide, Part 5
Glossaries
Comments would be greatly appreciated to improve the usefulness of the text below and of the program.

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  Section C.
'Simple List' Glossaries

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'Bookmarked' glossaries.  Bookmarked glossaries are the most common of the glossary types. Here, the desired text is surrounded by Word bookmarks and the clause is given a shorthand name. Calling up an entry in a bookmarked glossary is akin to calling a document from a folder -- just select its name. The only real difference between a bookmarked glossary and a folder is that, with the former, all of the clauses exist within a single document. Part 5b of this guide discusses Bookmarked Glossaries in great detail.

'Simple list' glossaries. These are just collections of single lines of text.  Each line is a separate glossary term. If selected in the Pathagoras CheckSheet, the text that displays in the CheckSheet is the actual text that will be inserted into the document. 

     The following is an example of text assembly from a 'simple list' glossary.  Picture Abraham Lincoln as he was composing his most famous speech on the way to Gettysburg.  Earlier, he had collected and saved a simple list of nice sounding speechy things. He saved them out into a glossary called “Presidential Sounding Speeches Glossary.”  Using <DocAssem>, he linked the glossary as a book in one of his document assembly libraries and fired up the appropriate screen.  Now he can pick and choose the clauses he really wants.  The choice of available clauses are all displayed in an easy to read layout. This is what Abe's screen looked like:

Figure 15. Abraham Lincoln's completed checkbox choices preceding his famous speech

     Abe then checked off the clauses he wanted, and clicked <Assemble> and then <Next> in the upper right corner. Voila, his complete speech appeared like this. 

Four score and seven years ago, our fathers brought forth on this continent a new nation, conceived in Liberty, and dedicated to the proposition that all men are created equal. Now we are engaged in a great civil war, testing whether that nation or any nation so conceived and so dedicated, can long endure. 

CREATING A SIMPLE LIST GLOSSARY:

      Every document is a potential glossary.  Every clause within any document is a potential glossary clause. The only requirement for a document to be a glossary is that it must have the word 'glossary' somewhere in its name. (The case is not critical, it could be 'Glossary' or 'GLOSSARY' or my favorite, "glossary.') 

    If your clauses are short and you want to just 'click in' simple text into your document, create a 'simple-list' glossary of the desired phrases, clauses or short sentences. Make sure that each clause ends with a carriage return (<Enter>).  To add more simple-list options, add more lines.

• If you want to display the simple list in alphabetical order, you can (a) take care to keep the source list alphabetized, or (b) don't worry about the order or the source list, and let PATHAGORAS take care of sorting the list. Here is how the latter happens: When you first activate a glossary, PATHAGORAS will ask you for certain settings to control the sorting of its contents.  Choose <Yes> if you want Pathagoras to sort the list, <No> if you want to display the contents in the precise order typed in the source document.

Major category breaks in unsorted lists can be noted by a second carriage return.  (See figure 13.)

ADDING TERMS TO THE SIMPLE LIST GLOSSARY:

    Add new terms to a 'simple list' glossary, could not be easier. Just type more lines of text.  Pathagoras reads each block of text separated by a paragraph mark as a separate term. If you want to separate 'categories' of text, just add a blank line.

A PRACTICAL SIMPLE LIST GLOSSARY:

     Imagine this you are a school psychologist and want to make typing test names a bit easier. You also want to be able to bring in a quantity of test names into you document at one time. Your reasons for wanting these tests in a glossary so are obvious--these things are hard to type. Prepare a document such as the following:

    The above document is easily be converted into a functional glossary. Merely save it as a regular document. It is after all a regular document. The 'where' is up to you. Pathagoras doesn't care, so put it where it makes sense to you. Just make sure that the word "glossary" appears at the end of the document's name. (E.g., "TestList Glossary").

     Before closing the document (but after naming it), shelve it to the current library. Follow the simple steps described in Part 4g.  (While you can display that page, and work from pictorial examples provided on that page, I summarize those steps here: (1) With the document still on the screen, press the DocAssembly icon. (2) Click on an option button next to an empty line.(3)  Press the QuickSet button that will appear at the right side of the screen. (4) Choose option #1 from the next screen ("The book to be being shelved is a Glossary") and,(5)  from the  screen after that, choose option #2 ("Shelve the current document as the book").  Leave the 'prefix' question blank.  (6) Once the book has been shelved, close the document. That's it.)

     Then, as you write your psychological reports and want to list the tests given to a particular individual, just click the DocAssembly icon, selecting the book and check off the desired items.

Note: Each line must be noted by a true 'paragraph marker' (a hard return, indicated by the symbol that looks like a backwards "P",  not a soft one, which is like a left pointing broken arrow).

Note: The carriage returns between major groups is not mandatory, but is helpful in the visual display.

Note: The very first time you attempt to use a newly created simple text glossary, Pathagoras will confirm that it is intended to be a simple text glossary, and will ask you if you want Pathagoras to display it in alphabetical order or as shown. In the above example, an alphabetical order display  would ruin the effect, so be sure to choose, "Do Not Sort Alphabetically"

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