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Instant Database

1 'Actors' and their multiple roles

I am drafting a Will and Trust package. The [Client Name] is also the [Testator] and is also the [Trustor]. [Child@1] is the Personal Representative, a Beneficiary, the Health Care Surrogate. Do I really have to type the same name in at each location? NO!…

2 . . . replace blank variables with underscores?

Two choices: 1. Type a series of underscores in the right (replacement values) column of the Instant Database screen so that the variable is not blank. Or 2. If you want to predesignate the length of the underscores, create a variable that looks like this:…

3 Am I limited to just the choices listed in the multiple choice dropdown?

Nope. You can type in any value you want. Plus, if you want a 'blank' for the answer, there is always a blank line at the bottom of each multiple choice list. Speaking of 'blanks,' if a multiple choice variable demands a 'blank' answer, you can create one…

4 Analyze my data

After a short while, you will have stored quite a bit of data in your Instant Database. The data can, of course, be used to fill out future forms and letters with matching variables, but perhaps you want to do more. Pathagoras allows you more: Historical…

5 Can I scan for variables/replace variables on more than one document?

You can. Just check the first box just above the Next button on the Instant Database screen. When you scan, Pathagoras will scan all open documents for variables and return what it finds onto the Instant Database screen. If the box is (still) checked when…

6 Can I select more than one item from a multiple choice variable?

Yes. Use the 'Multiple Choice Selector' button that appears when you click inside the choices listing on the right side of the Instant Database screen. Choose the elements desired from the expanded screen. Then click the 'Transfer' button. Read more from…

7 Can I share my Instant Database records with other users?

Absolutely, and it's easy to do. Just tell other users to point their 'IDB File Location' setting to the place where you store your IDB records. By default, IDB records are saved in the folder called 'C:\program files\Pathagoras\IDBs'. Before telling others…

8 Can Pathagoras automatically rescan my documents for 'new' variables after I call up an existing record.

Yes. A bit more explanation. When a user clicks on 'Existing Records' in the upper left side of the Instant Database screen, only those variables that were 'seen' in previous sessions will be included in the list. But the new document may have additional…

9 Can Pathagoras link to other databases?

It can. Pathagoras can make connections to Excel, SqlServer, MySQL, Access, .csv and .tsv files. So, Pathagoras has the capacity to link to the data stored in most modern database systems. Some connections (Outlook, Excel, and any .csv or .tsv file) can be…

10 Design-a-form: Let the client (or patient or customer) complete Instant Database information on his/her own!

Pathagoras has implement a new 'product line' that allows you to design a highly personalized web based Intake Form. Your client or customer can access the form via a link on your site or through an email you send in response to another inquiry. When the…

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