Styles

Unexpected style or formatting changes can have one of two distinct causes:

1. Typically they happen when the name of a style in the source document is identical to a style name in the receiving document (or template). The receiving document always controls. This 'rule' may give you unexpected results.

For example:

•	Let's say that the 'Heading 1' style of the source document is "Arial, 18 point, bold, italics, no numbering." When you look at the source document, everything appears in order.

•	Let's further say that the 'Heading 1' style of the receiving document (most typically, it is based on your normal.dot template) is "Times New Roman, 14 point, bold, w/ numbering."

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Since the style of the receiving document 'trumps' the style of the source document, the paragraph formatted with style 'Heading 1' will appear as "Times New Roman, 14 point, bold, w/ numbering." Your nicely laid out and unnumbered headings now appear all messed up. They are not messed up. The rule works, even when you do not want it to.

Headers and footers are also controlled by a document's ‘Page Setup’ settings. If those setting don't match, the receiving document again controls and undesired result may occur.

To make sure that the receiving document always contains the same styles and layout as the source document, you should create a template based on a properly configured, but more or less ‘blank,’ source document. Click here for step by step instructions.

2. Another possibility deals with the 'scope' of the bookmark as it pertains to the term itself.

•	When the original text was marked out and saved into the glossary, did the text include the final paragraph marker? If it did not, then the formatting contained within the final paragraph marker will not be carried into the glossary or into the final document.

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By the same logic, do the bookmarks surrounding the term in the glossary itself include the final paragraph marker? If not, then the formatting that is contained within the final paragraph marker (including non-tab indents) will not be carried over into the target document being assembled. In the latter situation (formatting in the glossary is okay, but the final paragraph marker is 'outside' the bookmarks), this can be 'corrected' by using the Glossary Editing Tools (Editing Tools|Glossary Tools). Select the 'Tools and Utilities' tab and click the <Paragraph Markers> button. Follow the prompts.